Personal Assistant to Director Technical Services

Department: Technical Services

Reports to: Director Technical Services

Salary Range: $1,296 - $1,480 per 35 hour week + superannuation

Are you ready to take on a key support role with purpose, challenge, and visibility? This is your opportunity!

We’re seeking a highly skilled and proactive Personal Assistant to provide senior-level administrative and secretarial support to the Director. This role is pivotal in ensuring the smooth and efficient management of the Director’s schedule, communications, and operations — all while handling complex and sensitive matters with discretion, professionalism, and absolute confidentiality.

You’ll be the gatekeeper and organiser behind the scenes: managing calendars, screening calls, preparing reports, coordinating meetings, and liaising with stakeholders at all levels — including Councillors, senior staff, government agencies, and community partners. You’ll also assist with preparing high-level briefings, correspondence, and research reports that support effective decision-making at the top level of Council.

To thrive in this role, you’ll need strong business administration experience, superior organisational and communication skills, and an ability to manage multiple priorities in a fast-paced environment. You’ll be a trusted ally to the Director — someone with initiative, emotional intelligence, and a genuine passion for public service excellence.

This is a term contract position, 35 hours per week, for a period of up to 12 months, under section 241 of the Workers Compensation Act 1987 (NSW).

Please click here to view the position description.

This position is located in the beautiful town of Coonabarabran, known as the Astronomy Capital of Australia, which is midway between Melbourne and Brisbane and is known for its beautiful landscape and stunning night skies. The town has medical services, excellent schools, a variety of sporting and social clubs and a thriving tourism Industry. With the nearby Warrumbungle National Park, which is also Australia’s first Dark Sky Park, there is plenty to do and explore whether you’re looking for adventure or relaxation.

Selection criteria include:

• Extensive experience in an office administration role and Certificate IV in Business Administration or equivalent relevant qualification.
• Demonstrated high level of confidential probity.
• Excellent computer skills in word processing, database packages, browsers and email programs, preferably Microsoft Office (Word, Excel, Outlook) and fast, accurate typing. 
• Demonstrated high level oral and written communication skills, including experience in report writing and a strong attention to detail.
• Demonstrated strong organisation, prioritisation and time management skills and ability to meet deadlines.
• Demonstrated commitment to quality customer service principles and practices.
• Friendly and welcoming personality with the ability to develop and maintain strong working relationships with a broad cross-section of individuals, stakeholders and organisations. 
• Demonstrated commitment to work health and safety (WHS) in the workplace
• Class C NSW Drivers Licence.

Its a plus if you have Local Government experience, Diploma level qualification and excellent problem solving and project skills.

Benefits of working for Council

Council is committed to creating a positive working environment and offer a range of benefits for staff, including

• Great leave opportunities 
  • 1 RDO every 4 weeks 
  • Paid parental and concurrent parental leave
  • Carer’s leave
  • 3 weeks sick leave per year including up to 2 days health and wellbeing leave each year
  • Purchase additional leave or cash out leave
  • Deferred leave scheme – eg work three years at 75% of your pay and have the following year off at 75% of your pay! 
• Support for training and professional development
  • Formal training opportunities
  • Access to thousands of free online training courses
• Weekly pay cycle
• Salary Packaging options to maximise your take-home pay
• Hybrid work and flexible hours by agreement and subject to role requirements
• Wellness – we want you to be at your best self so you and your immediate family members have access to our employee assistance program with TELUS Health One
• Free annual flu vaccinations and bi-annual skin cancer checks available
• Generous uniform allowance

About Warrumbungle Shire Council

Warrumbungle Shire is strategically positioned on the Newell Highway, a short drive from Tamworth, Mudgee and Dubbo, and just over 3 hours from Newcastle, making Warrumbungle Shire a great place to live and work. Covering an area of more than 12,000km², and with a population of nearly 10,000, Warrumbungle Shire Council is one of the larger Local Government Areas in Central West NSW, home to the townships of Coonabarabran, Coolah, Dunedoo, Binnaway, Baradine and Mendooran. 

With a rich history and stunning landscapes including spectacular mountain ranges, waterfalls, ancient sandstone caves, gorges, and beautiful plains, our scenic location amongst friendly country communities provides an ideal setting for those looking to balance a country lifestyle and career.

At Warrumbungle Shire Council we offer a broad variety of jobs with a range of benefits and career development opportunities within Local Government. The guiding principles of honesty, integrity, fairness and compassion form the spirit of the team along with respect, transparency, passion, trust and opportunity is how Warrumbungle Shire Council strengthens its working environment to deliver on the aspirations of our community. Council is proud to be an equal opportunity and child safe employer with a commitment to our staff and our vision is Excellence in Local Government. 

How to apply

Please provide sufficient detail in your answers to the questions as this information is used to assess your suitability for interview.

1. Scroll down and complete the fields below. Note: Fields marked with a red asterisk* are mandatory.
2. Click ‘Next’
3. Attach your resume, covering letter and copies of your qualifications
4. Click ‘Next’
5. Review your application and click ‘Confirm’ to submit your completed application

You will receive an email acknowledgement to confirm receipt of your application. You will receive email notifications regarding the status of your application. It is important that you regularly check your email to ensure you do not miss any notifications from Council. It is also recommended that you check your spam or junk folder and consider adding careers@warrumbungle.nsw.gov.au to your email address book to ensure you do not miss any correspondence in regard to your application.

Applications close at 11.00 pm Sunday 28 September 2025.

For enquiries, please contact Human Resources on 6849 2000.

Applicants should note that Criminal History Checks, as well as alcohol and drug testing, are conditions of employment.